Shared AI Workflow Library
A Shared AI Workflow Library documents the AI workflows that work in your organization, such as drafting a grant report or summarizing a board packet, as tested step by step instructions everyone can use. It turns individual tricks into a team skill.
- Starting at
- $2,500
- Billing
- setup, then $300 per month
- Typical timeline
- 3 weeks
- Part of
- Run AI well
Why it matters
In most organizations, AI use is individual. One staffer has a great prompt for donor letters and nobody else knows it exists. Surveys in 2026 found eight in ten nonprofits use AI this way, which is why so few report real gains.
Best fit for: Associations, Nonprofits, Law firms, Medical practices, Small business.
What you get
Everything below is delivered in your name and stays yours.
- Collection of the workflows staff already use
- Twenty tested workflows written step by step
- Examples of good and bad output for each
- A shared library in the tools you already have
- Owners named for keeping each one current
- Monthly additions as new needs appear
How it works
Collect
We gather what already works across the team.
Test
Each workflow is run and improved until it is reliable.
Publish
The library goes live where staff already work.
Grow
New workflows added monthly.
Built on open standards and tools you control
- Microsoft 365 or Google Workspace
- ChatGPT, Claude, Gemini or Copilot
- Your intranet or shared drive
Price and costs. Starting at $2,500 setup, then $300 per month. Lives in the workspace you already pay for. Works with whichever AI tools your policy allows. Your exact number is fixed in writing before work starts.
Questions about Shared AI Workflow Library
Which AI tools does it work with?
Whichever ones your policy approves. Workflows are written to transfer between tools.
Who keeps it up to date?
Each workflow has a named staff owner, and the monthly service adds and retires workflows with them.
How many workflows do we need?
Twenty well chosen ones usually cover most of the repeated writing and summarizing work in an office.
Often paired with
AI Governance Sprint
A board ready AI policy, approved tools list and staff training in two weeks.
From $3,500Staff AI Workshops
Hands on sessions built around your real work, not generic prompt tips.
From $1,500Brand System for AI
Your brand guide rebuilt as instructions every AI tool can follow.
From $3,000Start with Shared AI Workflow Library
Describe what is not working. A senior member of the Orca team replies within one business day with an honest read, a timeline and a fixed number.
- You talk to the people who do the work.
- Fixed scope and fixed price before anything starts.
- You own every file, login and record.
- Straight answers, including when you do not need us.